Convention room whiteboards are an icon of the fashionable workplace, however these hallmarks of brainstorming have important limitations. Scattered sticky notes are simple to misplace, dry erase markers refuse to perform and groups shortly run out of room for his or her concepts. Early digital whiteboards, bodily boards with interactive capabilities, nonetheless create bottlenecks in creativity as energy lies within the arms of a single individual on the board, slightly than the collective group.
Right now’s digital whiteboards are cloud-based, offering a digital house for groups to brainstorm and set up concepts. Full groups can contribute concurrently, giving everybody a voice with out the bodily house limitations, artistic bottlenecks, and handwritten piles of sticky notes.
Concerning the creator
Karl Solar is the co-founder and CEO of Lucid
Why use a digital whiteboard?
Digital, additionally known as digital or on-line, whiteboards have grown in reputation as distant work has surged. The present pandemic has compelled groups to determine new methods to innovate, talk and collaborate, making on-line productiveness platforms, like digital whiteboards, important to every day work.
Nonetheless, as firms plan for the way forward for their workforce, they should keep in mind that digital whiteboard options don’t solely remedy points with collaboration and productiveness for distant work. These purposes might be instrumental in sustaining environment friendly and efficient collaboration as groups return to the workplace.
Digital whiteboards are a shared digital house the place groups cannot solely brainstorm collectively to create new concepts, however may get on the identical web page to enhance crew alignment and create motion plans. These purposes improve creativity and encourage innovation by means of options like freehand drawing, including shapes and contours, and an infinite canvas, permitting groups to extra simply generate concepts that drive the enterprise ahead. Conferences change into extra dynamic when crew members can every share their voice, providing real-time ideas and suggestions for all the pieces from artistic options, shifts in a product roadmap, to even strategic planning for the brand new yr.
What to search for in a digital whiteboard software
Whereas there are a number of digital whiteboards obtainable, it is advisable determine the answer that finest balances the artistic wants of your groups whereas maximizing productiveness by means of fast and straightforward synthesis of concepts. Listed here are some options to think about as you consider the web whiteboard software on your crew:
We’ve all sat by means of conferences that shortly lose focus. Facilitation instruments inside digital whiteboards enable crew leaders to successfully handle collaborative work whereas additionally inspiring creativity. You possibly can simply share agendas throughout the whiteboard beforehand to make sure crew members come ready, and you should utilize timers to maintain groups on activity and maximize the time spent ideating, amassing suggestions and figuring out subsequent steps. Use observe and presenter options that enable facilitators to assist groups regroup and refocus on the best locations throughout the digital house. Facilitators may leverage voting capabilities and remark options to shortly accumulate suggestions and assign priorities. Many digital whiteboards even have the flexibility to ask company outdoors of your identified customers to supply further artistic views.
Actual-time collaboration in digital whiteboards builds upon the advantages of in-person brainstorming whereas serving to groups transfer as quick as they suppose. Including sticky notes, drawings and shapes is faster in a digital format than on a bodily whiteboard. And permitting contributors to all work concurrently gives extra time for dialogue and evaluation. This additionally ensures everybody has a voice and shares their ideas on the canvas earlier than finalizing choices. Extra useful options to search for embody issues like assigned collaborator colours to trace particular person contributions and avenues for offering speedy suggestions —like emoji reactions, feedback and chat options — to maintain individuals engaged and permit groups to extra shortly align on priorities and subsequent steps.
Digital whiteboards additionally make asynchronous collaboration attainable and efficient. Workforce members can be a part of shared whiteboards after a session, including information concepts and providing commentary on their very own time. Model histories make it attainable to revisit older concepts, and even convey those that are unable to attend a gathering up to the mark with a fast overview of the board. Feedback and notes ought to all be accessible by means of the one software, offering a central platform for groups to construct off of and refer again to.
One of many biggest advantages of a digital whiteboard must be not having to spend hours combing by means of sticky notes, assembly minutes and emails. As an alternative, these options ought to make it simple so that you can shortly set up and synthesize concepts in order that your groups can transfer ahead on motion plans. Be certain your software permits for straightforward grouping and sorting utilizing tags, colours, voting outcomes, emojis and different standards that make automated sorting and synthesis attainable. Guide or automated templates and containers may assist customers set up and categorize concepts, which allows crew members to shortly visualize patterns and determine precious new insights.
Groups can leverage the evaluation options of digital whiteboards to extra simply determine and execute subsequent steps. Utilizing the best software, you may prioritize the organized concepts into clear motion plans. Facilitators can use feedback and tags to make assignments, and software program integrations can simply transition these motion objects into current workflows. Workforce members can then revisit and share the digital whiteboard with the suitable stakeholders to make sure venture alignment throughout the enterprise and over time.
As you search for methods to enhance crew collaboration and productiveness, it’s vital to recollect digital whiteboards might be an efficient resolution for distant and in-office work. These platforms encourage creativity, automate group and shortly synthesize concepts, permitting groups to drive innovation with out hours of administrative work. Spend time figuring out which digital whiteboard finest meets the wants of your crew, and watch the sparks of creativity begin to fly!